BarkahSuiteFor a transporter, distributor or LPG company in Pakistan, the fleet is where money quietly disappears — extra diesel, early tyre changes, unrecorded trip expenses and freight bills sent late. Fleet management software puts every trip, litre and rupee on record so you can see what each vehicle really earns.
Where fleet money leaks
- Diesel. Fill-ups recorded on paper (or not at all) cannot be checked against distance and load.
- Tyres. Without serial-number tracking you cannot tell which tyre was moved, retreaded or replaced too early.
- Trip expenses. Tolls, loading, food and repairs paid in cash on the road are hard to settle accurately.
- Freight billing. Trips completed but invoiced late — or never — are lost revenue.
- Maintenance. Missed service dates turn small jobs into breakdowns and idle days.
What good fleet management software must do
Vehicle, driver and route masters
One record per vehicle (registration, ownership, capacity, chassis and engine numbers, expected diesel norm), per driver (licence and expiry) and per route.
Trip sheets and load orders
Plan what goes on which vehicle, issue the trip sheet, and record delivery against it — the backbone of a transport management system.
Fuel and diesel log
Every fill-up recorded against the vehicle, and diesel on each trip checked against the vehicle's diesel norm — so excess consumption shows up trip by trip instead of at month end.
Tyre management
Track each tyre by serial number — brand, size, cost, which vehicle it is on, and when it was fitted, moved or retired.
Maintenance log
Service, repairs and parts per vehicle, so you know the true running cost of every truck.
Trip expenses and settlement
Driver advances and road expenses are recorded and settled per trip, with the balance cleared or carried forward.
Freight orders and invoicing
For transporters carrying for others: freight orders, completed trips and freight invoices in one flow, so no trip goes unbilled.
Empties and returns
For LPG and beverage distributors: cylinders and crates out, empties back, per trip and per customer.
Trip P&L and driver performance
Revenue against diesel, expenses and maintenance for each trip and vehicle — the number that tells you which routes and trucks make money.
Who fleet management software is for
| Business | Main need |
|---|---|
| Goods transporters & tanker operators | Freight orders, invoicing, trip expenses, trip P&L |
| LPG & gas distributors | Load orders, delivery execution, empties & returns |
| FMCG & beverage distributors | Delivery schedule, capacity planning, route control |
| Companies with their own delivery fleet | Diesel, tyres and maintenance cost per vehicle |
BarkahSuite Fleet & Distribution
BarkahSuite's fleet module is built for how transport works in Pakistan and is part of a complete ERP software for Pakistan. It covers:
- Route, Vehicle and Driver masters and Transport Setup
- Freight Orders and Freight Invoicing
- Load Orders, Trip Sheets, Delivery Execution and Delivery Schedule
- Trip Expenses and Trip Settlement
- Fuel Log, Maintenance Log and Tyre Management
- Empties & Returns for cylinders and crates
- Capacity Planning, Trip Reports, Trip P&L, Driver Performance and Transport Reports
Because it shares one system with accounting, purchase and HR & payroll, diesel bills, driver salaries and freight income all land in the same books. Read more on our distribution & fleet software page and the BarkahDist product page.
Getting started in four weeks
- Week 1: Add vehicles, drivers and routes.
- Week 2: Start trip sheets and record trip expenses and diesel for every trip.
- Week 3: Register tyres by serial number and start the maintenance log.
- Week 4: Settle trips, invoice freight and review Trip P&L by vehicle and route.
Keeping the books for the whole business too? See our guide to accounting software.
Frequently asked questions
What does fleet management software do?
It records every trip with vehicle, driver, route, load and expenses, logs diesel and maintenance, tracks tyres, invoices freight and shows the profit or loss of each trip and vehicle.
How does it reduce diesel cost?
Each fill-up is logged against the vehicle, and diesel on each trip is checked against the vehicle's diesel norm, so excess use stands out trip by trip.
Is it suitable for LPG distributors?
Yes — load orders, delivery execution and empties & returns cover cylinder movement, and it connects to inventory and sales.
Do I need to install anything?
No. BarkahSuite runs in the cloud in a web browser, so the office, depot and owner see the same data.